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Online Recruitment Tool

  • 1. Introduction

    Dear job applicant, thank you for your interest in working at KIA. As we take the protection of your personal data very serious, we would like to explain how and for which purposes we use the information we receive in connection with your application. For your convenience and simplicity of sending us the necessary information, we use the online recruitment tool provided to us by Assembly Point, HireHive, Cork, Ireland (hereinafter “Hirehive”). This online tool is located on the Hirehive website, which means that you are redirected via the Kia homepage. This notice describes how we collect, process and protect your personal data in this process.

  • 2. Data Controller

    The KIA entity to which you send your application is the controller of your personal data, Art. 4 GDPR. In addition, we may control your personal data to the extent we are required or permitted by law, or with your consent to share your personal data with us for the purposes described below.

  • 4. How We Collect Your Personal Data

    We will collect your personal data primarily directly from you when you interact with us in the course of your application, e.g., when you complete job applicant questionnaires, visit our intranet, our website or other communication or working platforms and when you communicate with us in relation to your application. In addition, we will generate personal data about you in the course of your application where necessary to fulfill the purposes mentioned above (e.g., assessment centers and other performance reviews, recording and monitoring of your entrance and use of our premises, facilities and communication and IT systems).

  • 5. To Whom We Will Disclose Your Personal Data

    We may share your personal data with: • KIA affiliates if and to the extent required for the purposes described above and legally permitted, or where you have expressly given us your consent. In such cases, these entities will then use your personal data only for the same purposes and under the same conditions as outlined in this privacy notice. • Third parties who process your personal data on our behalf and in connection with a service provided to us within the purposes mentioned above (such as background check providers or third parties from whom we request a reference). • Service providers (so called data processors), such as Hirehive, who process your data for the purposes above on our behalf and in accordance with our instructions. Kia will retain control over and will remain fully responsible for your personal data and will use appropriate safeguards as required by applicable data protection law to ensure the integrity and security of your personal data when engaging such service providers. • Public or governmental bodies such as regulatory or enforcement authorities, attorneys or courts where we are required to do so by applicable law or regulation or at their request if legally permitted and necessary to comply with a legal obligation or for the establishment, exercise or defense of legal claims. • Otherwise, KIA will only disclose your personal data when you give us your explicit consent, when we are required to do so by applicable law or regulations or judicial or official request to do so, or when we suspect fraudulent or criminal activities.

  • 6. Where We Process Your Personal Data

    KIA is a globally active enterprise. In the course of our business activities, we may transfer your personal data also to recipients in countries outside of the European Union or the European Economic Area, in which applicable law does not offer the same level of data protection as the law of your home country. When doing so we will comply with applicable data protection requirements and take appropriate safeguards to ensure the security and integrity of your personal data, in particular by entering into the EU Standard Contractual Clauses. You may contact us anytime if you would like further information on such safeguards. In addition, if you apply to us via our online recruitment tool, your information will be stored on Hirehive’s server, located in Ireland.

  • 7. How Long We Store Your Personal Data

    Your personal data will be deleted when it is no longer required for fulfilling the aforementioned purposes. If you withdraw your consent at an earlier point in time, and we are not legally required or otherwise permitted to continue storing such data, your data will be deleted immediately. We will retain your personal data where required for KIA to assert or defend against legal claims until the end of the relevant retention period or until the claims in question have been settled.