3. Categories of Data, Purposes of the Processing and Legal Basis
We will process your personal data as required in connection with your application, both via the Hirehive tool and collected or generated in the further course of your application process.
This typically includes the following categories of data:
• Personal details
These may include your name, address, date of birth, marital status, emergency contact details, country of residence, national insurance number, prior or expected salary, bank details, social security and tax related details.
• Professional details
These may include your prior work contact details, position and career data, CV, details of your qualifications, relevant experience and skills.
• Identification documentation
This may include copies of your passport, driving license, national or work ID card, or other documentation (which may include photographs submitted by you).
• Further application-related information
This may include your performance in assessment centers or other performance assessments, references, credit and background checks.
• Data relating to access to and use of our systems, facilities and premises
These may include data generated through monitoring by camera, GPS, monitoring and logging of your use of our communication and IT systems and other means of surveillance.
• Data relating to or generated from compliance activities
These may include data from reference checks, background checks, public register checks, conflict checks, credit checks, criminal records checks (where applicable) and other due diligence, recording or reporting as required under applicable law and regulations as well as from compliance investigations.
• Special categories of personal data
Where required or permitted by applicable law or where you have specifically given us your consent, we may ask for information about your health and disabilities (e.g., to comply with related statutory workplace security or insurance obligations), biometric data (e.g. for access control or security purposes) or data revealing racial or ethnic origin (e.g., for diversity purposes) or religious beliefs (e.g., for church tax purposes).
The personal data that you provide to us will be processed for the following purposes:
• Evaluating your application
This includes reviewing and analyzing your qualifications and skills, considering your suitability for the employment for which you applied, communicating with you as well as conducting assessment centers or other evaluation means.
• Organizational purposes
This includes planning, budgeting and the structuring and restructuring of our organization with your possible employment.
• Security purposes
This includes maintaining and protecting our property, ensuring integrity and security of and controlling access to our premises, facilities, IT and communication systems, platforms and secured websites and applications websites and other systems or facilities (including monitoring by camera or other means of surveillance), investigating, preventing and detecting security threats, fraud, theft or other criminal or malicious activities.
• Legal documentation purposes
These ensure our compliance with legal documentation and document retention obligations (such as record keeping obligations).
• Regulatory compliance
With this we embark on ensuring compliance with our legal and regulatory obligations and requests anywhere in the world, including reporting to or being audited by national and international regulatory, enforcement or exchange bodies which may include conducting reference checks, background checks, public register checks, conflict checks, credit checks, criminal records checks (where applicable) and other due diligence as required or permitted under applicable law and regulations.
• General compliance
This ensures compliance with legal compliance obligations, such as compliance screening or recording obligations (e.g. under antitrust laws, export laws, trade sanction and embargo laws, or to prevent white-collar or money laundering crimes), which may include checks of your contact or identity data against applicable sanctioned-party lists and contacting you to confirm your identity in case of a potential match or recording your interactions with third parties as may be relevant for antitrust purposes.
We will not use your personal data for taking any automated decisions affecting you or creating profiles other than described above.
Unless otherwise agreed with you, we will collect only personal data which are required in connection with our application for the above purposes.
The legal basis for the processing of your personal data is Art. 6 GDPR.
Depending on the purposes for which we process your personal data, the processing is either necessary for the performance of your application, necessary for compliance with our legal obligations (e.g., to keep pension records or records for tax purposes) or necessary for purposes of our legitimate interest or those of any third party recipients that receive your personal data, always provided that such interests are not overridden by your interests or fundamental rights and freedoms.
Within six months of receiving your application we may send you an E-Mail requesting your consent in order to further process your personal data. If you give us your consent we may provide you with information about exciting job opportunities at KIA. Further information will be shared with you within the respective E-Mail.
